The Program Manager is responsible for daily operations of the Saint Louis University Prison Education Program. The Program Manager is the point of contact for students, faculty, guests, prison administrators, relevant staff at the University, and other stakeholders regarding PEP logistics. Additionally, this position manages the departments administrative business within the University, including managing contracts, grants, and financial processes. The Program Manager works across additional functions, including, but not limited to: Grant Writing and Management; Business Operations and Management; Faculty, Student, Alumni, and Classroom Support (including training and advising); Advisory Board Support; and Public Relations.
Job Duties and Responsibilities:
Manage logistics for all PEP operations, including but not limited to classes in the Associate of Arts degree program, the College Prep Program, and the Prison Arts & Education Program across three partner facilities. This includes coordinating student and participant movement, faculty/staff/Volunteer and guest entry into facilities, transportation, orienting guests to entering facility. This requires almost daily, detailed communication with the facility during the academic year.
Maintain active Volunteer credentials with MO DOC and FBOP
Student Support and Advising
Maintain open communication lines with incarcerated and staff students and other participants
Assist Academic Coordinator in monitoring student progression and identify strategies to support students; maintain student records
Support Director and coordinators of the Prison Education Program in their activities leading the program.
Assist faculty in Volunteer credentialing application and training process.
Provide classroom support to faculty and workshop leaders, including attending first day of class and workshops as needed (this includes evening hours)
Grant Writing/Management and Development Activities
Under supervision of Director, draft proposals, budgets, and reports for foundations and other donors, under guidelines from Sponsor and University.
Maintain open and frequent communication with Corporate and Foundation Relations office and GO Centers; coordinate proposal and reporting schedules
Monitor spending and budget
Maintain all financial records
In coordination with GO Centers, and manage contracts and payment for faculty, workshop leaders, speakers, etc
Manage Volunteer credentialing process, maintain Volunteer records
Coordinate Volunteer schedule, including a rotating weekly volunteer opportunity at the facility.
Supervise volunteers and provide support, as needed
Communicate between prison administration and SLU volunteers
Support Director in working with the programs two advisory boards, including writing communications, maintaining records, planning meetings
Participate in University, CAS, and GO Center meetings and activities, as necessary
Event planning, both on campus and at the facility, as needed
Knowledge, Skills, and Abilities: Knowledge of or ability to learn internal SLU programs; experience supervising staff and student workers; excellent knowledge of Microsoft Office; superior communication (written and oral) and people skills; desire to work with and advocate for marginalized people and communities; grant writing and management experience; excellent time-management skills and the ability to work independently and in a group.
Minimum qualifications:Must submit a cover letter. B.A. required; M.A. preferred. At least 3 years of professional work experience, preferably in higher education or with justice-impacted people; 2 years supervisory experience preferred.
Additional requirements: Candidates must be eligible to receive volunteer credentials in Missouri Department of Corrections and Federal Bureau of Prisons. Candidates must have access to a reliable vehicle and be comfortable driving in rural Missouri, sometimes at night. Candidates must be comfortable and competent with the Programs diverse community, including people incarcerated and working in prisons, SLU faculty and staff, donors, and members of PEPs advisory boards.
Vaccine Protocol:Saint Louis University will require COVID-19 vaccinations for all students, staff, and faculty who are physically present on our St. Louis campuses. As a prospective and/or a new employee at Saint Louis University, you will be required to comply with the Universitys vaccination protocol. Proof of full vaccination will be required before the start of employment in order to work at Saint Louis University. If you are not vaccinated, you will be required to begin the vaccination process at the time of your first day of employment.â¯Exemptions may be granted on the grounds of religious beliefs or medical circumstances.â¯
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.