Pre and post award and payroll sourcing activities with minimal supervision/oversight. This position is within the Department of Surgery and part of a team with nine other grant specialists.
Primary Duties & Responsibilities
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepares and review all agency forms for submission.
Enters grant budgeting documents on line, as needed.
Identifies and collects potential grant applications/instructions for PIs.
Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
Tracks and maintains database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
Oversees and coordinates the proper transfer of PI grant files into WashU and to new institutions or new departments.
Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to PI and senior leadership.
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic copy grant files.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Works with PIs to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enter directly into Workday, with PI approval.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
Knowledge of Workday, RMS, SUBS, Adobe Acrobat, Microsoft Office, agency guidelines, etc.
Microsoft Office including Word and Excel, PC.
Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Effective analytic skills.
Effective verbal, written, and interpersonal communication skills.
Equivalent of Bachelorâ™s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.
$45,800.00 - $75,900.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.