Research Grant Specialist II - Smidt Heart Institute - Albert Lab
Cedars-Sinai Medical Center
Location: Los Angeles, California
Internal Number: HRC0690004
As a Research Grant Specialist, you will work with the Principal Investigator (PI) to complete and submit federal and non-federal grants and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments. This role performs all Pre and Post award administrative functions, including, but not limited to, preparing and routing internal documents for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting. Will be expected to comply with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:
Works with principal investigator to complete and submit federal and non-federal grants.
Works as the liaison between department or research group and sponsored research funds administration, accounting, and finance departments.
Performs all Pre and Post award administrative functions.
Prepares and routes internal documents for signature and processing.
Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
Performs necessary funding corrections via direct cost transfer requests.
Identifies opportunities for research funding opportunities.
May assist with patient research billing.
Ensures compliance with all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
Maintains research practices using Good Clinical Practice (GCP) guidelines.
Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
Participates in required training and education programs.
DEPARTMENT SPECIFIC JOB DUTIES AND RESPONSIBILITIES:
Assumes primary responsibility for all pre-and post-award activities: responsible for maintaining solvency of all funds within the Department. This includes being familiar with approving all expenditures, assigning cost centers, monitoring compliance with budgets, and identifying and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and re-budgeting, based on thorough understanding of study requirements and funding agency's regulations. Directly manages a portfolio of faculty and attendant grants and cost centers.
Works with financial staff to provide monthly, annual and ad hoc financial reports on all funds. These reports include current expenditures, projections of future expenses, and variances from budgeted line item expenses.
Serves as primary liaison to Cedars-Sinai, NIH and other sponsoring agencies with regard to fiscal administrative concerns. Prepares data for submission.
Creates and maintains spreadsheets for each staff member detailing annual salary support sources and duration of support.
Interacts extensively with Cedars-Sinai Research Administration to ensure compliance with all hospital, government (NIH) and funding agency policies.
Prepares and submits all EDC (PeopleSoft) salary sheets for faculty, fellow and staff members.
Oversees all PeopleSoft and time-keeping functions, as well as requisitions for new employees, change of status forms and termination reports. Notifies supervisors of probationary and quarterly evaluation deadlines, annual mandatory training, and ensures that the appropriate paperwork is completed.
Performs numerous personnel matters including writing job descriptions, discussions with Compensation to determine grades for new positions, annual rates of pay for new hires, increases for employees who are promoted, and advises supervisors with regard to personnel policies and procedures.
Serves as liaison to Accounts Payable, Payroll, Purchasing and other hospital departments. Represents particular needs of research studies and works to ensure that these needs are met. Also, works with outside vendors to obtain products and services necessary to the operation of the research group.
Responsible for ensuring compliance with all hospital and government regulations for research involving human subjects. Monitors status of Institutional Review Board (IRB) approval for pending and ongoing studies, works with investigators to submit new applications, annual reviews and notification of changes to study design and methods.
Provides facilities management of off-site office space for the research group. Oversees maintenance requests, telephone and computer network service changes, security issues, interactions with cleaning companies and other outside vendors.
Assists Director in certifying quarterly Time and Effort reports.
Interacts extensively with Director, Chair and other staff to assess administrative and financial needs of research group, and to revise policies and procedures to meet changing needs of Department.
Performs other duties as assigned or requested.
Bachelor of Arts or Bachelor of Science Degree is required
Five (5) years minimum experience in administration of research grants, or equivalent combination of education and experience.
Department specific preferred experience:
Experience with and proven ability with research administration and grants management activities.
Excellent organizational skills to manage many competing timetables and responsibilities.
Excellent verbal and written communication skills to communicate effectively with Department personnel, members of other Cedars-Sinai offices, and outside funding agencies (NIH, industry and foundations) and vendors.
Ability to work independently and to accept responsibility for complex and sensitive decision-making as it relates to the overall conduct of the Department.
High degree of analytic ability to manage the financial aspects of the position.
Knowledge of technology: personal computers and the ability to operate word-processing, spreadsheet and database software.
Demonstrated ability to analyze data and logically present it.
Working Title: Research Grant Specialist II - Smidt Heart Institute - Albert Lab
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.