Under general supervision of the Grant Coordinator, performs professional work involving grant/loan writing, coordination and management. This work involves tracking grant activities, performing grants accounting functions including invoicing, collection and post-award management, as well as other subsidiary functions related to external funding.
Assists in analyzing grant/loan funding opportunities for District and helps prepare grant/loan application documents, to include budgets, evaluative narratives, environmental reviews, etc.
Assists in preparing, writing and submitting grant/loan applications, grant/loan amendments, and grant/loan agreements in accordance with requirements of the granting agency.
Assists in quarterly grant/loan accounting, using proper coding and documentation for eligible disbursements, labor costs, and proceeds.
Assists in administering grant/loan awards to final close-out, including appeals, amendments, agreements, and reporting requirements.
Assists in maintaining grant/loan records, including copies of reports filed, materials used for proposals, and various related documents.
Assists in developing and maintaining the District’s grant accounting system in accordance with Generally Accepted Accounting Principles and granting agencies’ requirements.
Assists with the Federal Single Audit process when required.
Under the direction of the Grant Coordinator, serves as liaison between District departments and external business partners. Maintains communication and accounting records, accurate accounting of time spent on work to be reimbursed by grantor agencies, and evaluation of project implementation according to granting agencies’ requirements.
Assists in the preparation and submission of grant payment requests, annual Schedule of Expenditures of Federal Awards (SEFA), and other required accounting reports as assigned by the Grant Coordinator.
Assists in researching and advising the District and its contracting agencies on regulations, development, changes, legislation, and compliance issues related to grants and other financial assistance.
Assists in preparing periodic reports and regularly meets with designated personnel to brief them on the status of the various grants and government subsidized loans.
Supports the Grants Coordinator in achieving departmental and District mission, plans, objectives and values.
Adheres to and enforces stated safety policies and procedures.
High school graduate or equivalent.
A Bachelor’s degree from an accredited college or university with major course work in business, public administration, accounting, or a closely related field is desired.
A combination of education and experience to demonstrate management skills, knowledge of accounting principles, financial statements, and internal control practices will be considered.
Three (3) years in grant administration is required.
Three (3) years of progressively responsible work experience in business and/or project management is required.
Experience in preparing grant/loan applications and submissions, accounting and budgeting is desired, as well as experience with a governmental agency or public utility.
Must be able to work both with others and independently with self-direction.
Requires the ability to plan, organize, direct, and operate grant programs.
Must have the knowledge, or ability to acquire the knowledge, of federal and state laws and regulations governing grants and other financial assistance.
Must have the ability to understand and interpret new federal and state laws and regulations governing grants and other financial assistance.
Requires knowledge of Generally Accepted Accounting Principles and Generally Accepted Auditing Standards relating to grants and other financial Must have an understanding of internal control systems.
Requires knowledge of budgeting, preferably in a government setting.
Must have verifiable analytical experience and demonstrated ability to perform complex analyses using knowledge and judgment of data inter-relationships.
Requires ability to perform accurate, timely work in an organized and efficient manner, sometimes under stressful situations and short deadlines. Requires ability to take instructions from several people.
Must be able to prepare accurate financial reports.
Requires the ability to maintain cooperative relationships with co-workers and supervisors.
Requires working knowledge of personal computers including spreadsheet and word processing programs.
Must be able to read, understand, follow and give written and oral directions in a clear, concise, and professional manner.
Requires a valid, current drivers’ license, acceptable by the State of California, with a driving record which enables insurability.
Must have current, valid CPR and First Aid Certificate, or ability to obtain within two (2) years of hire date.
Requires the ability to be mobile in an office setting and to travel from one agency to another.
Requires extensive hand coordination and the ability to lift heavy computer reports and boxes.
Requires sight and the use of hands in the performance of tasks.
See attached Job Analysis for complete physical requirements.
The South Tahoe Public Utility District, a public agency established on September 28, 1950, (pursuant to Section 9 of "The Public Utility District Act") supplies drinking water and provides sewage collection, treatment, and export to protect Tahoe's delicate ecosystem. Managing this complex operation requires an uncommon environmental sensitivity.