The Office of University Advancement is seeking an Advancement Coordinator to join our productive and growing team of fundraising professionals. The Advancement Coordinator will provide gift processing, gift acknowledgment, and database management support, and a range of support and assistance to the entire office of Advancement, including for the Vice President for University Advancement, Annual Fund Giving, Alumni Relations, Corporate and Foundation Relations (grant development support), Major Gifts, and Planned Giving. The ideal candidate will be the lynchpin to the smooth and successful operations of the office.
ESSENTIAL FUNCTIONS OF POSITION:
Provides reception duties for the office – the face and voice of the Advancement Office. Fosters an understanding of the office's efforts throughout the HNU community; is a liaison to other offices on campus. Processes all charitable gifts to the university in a timely and detailed manner, including entering data, depositing checks, charging credit cards, and monitoring online giving platforms. Drafts and produces professional business letters and other correspondence, including gift acknowledgments, pledge reminders, and birthday cards. Maintains the alumni/donor database (Blackbaud's Raiser's Edge), by continually inputting, updating, and correcting data. Maintains donor hard files; assisting in transferal of physical information and gift backup to digital. Gathers public information (mainly online) on donors, alumni, and prospects, and produces meaningful synopses for fundraisers and event personnel. Produces larger in-house mailings via mail merge, including event invitations and appeals. Helps schedule meetings and appointments for the VP for University Advancement with both internal and external stakeholders; maintains her dynamic calendar. Assists with special events and activities by tracking RSVPs, maintaining guest lists, preparing registration materials, attends events and provides day-of support. Handles all administrative duties for donor/trustee meetings and Board Advancement Committee meetings, including preparing and distributing notices, agendas, and minutes, reserve meeting space and parking, etc. Creates fundraising and other data-driven reports as needed.
QUALIFICATIONS AND EXPERIENCE:
Associate's or Bachelor's degree in a relevant field. One year of experience using a CRM database on a regular basis; a minimum of two years of experience in an administrative/support position, preferably in a non-profit fundraising office. Proficiency in Microsoft Office. Proficiency in CRM database, preferably with Raiser's Edge or other Blackbaud products. Excellent verbal and written communication skills. Excellent interpersonal skills and telephone manner. Strong business letter writing skills. At ease speaking with and assisting stakeholders, including trustees, alumni, donors, and executive staff. Ability to stay organized, juggle multiple tasks, and effectively prioritize workload. A positive and professional demeanor, even under stressful circumstances. A proactive, helpful, and curious nature. A desire to learn new things and to problem-solve.
To Apply: *We are unable to offer remote work outside of the state of California. The review of applications will begin immediately. For consideration, applicants should submit a current resume and a cover letter detailing your interest in the position to firstname.lastname@example.org. (Incomplete applications will not be reviewed.)
About Holy Names University Oakland's Holy Names University was founded in 1868 by the Sisters of the Holy Names of Jesus and Mary. Rooted in Catholic intellectual and spiritual traditions, the university's mission is to empower and prepare a diverse student body for productive lives of leadership and service in a complex world. HNU offers a liberal arts and professional education through 15 undergraduate majors and 7 master's degree programs. HNU's student-centered education, with small class sizes and courses in varied formats and schedules, meets the current needs of adult learners, including first-generation students and working adults. The University's idyllic, 60-acre campus is nestled in the Oakland hills of California and offers panoramic views of San Francisco Bay. To learn more, visit www.hnu.edu.
Holy Names University is an Equal Opportunity Employer. We welcome applications from the community, alumni and the general public. Members of underrepresented groups are encouraged to apply.
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Nestled in the Oakland, CA hills with a panoramic view of the San Francisco Bay, HNU is rooted in Catholic intellectual and spiritual traditions, empowering a diverse student body for leadership and service. Guided by the core values of the Sister of the Holy Names of Jesus and Mary, HNU is a progressive, inclusive, and rigorous academic community offering a liberal arts and professional education. We prepare students to think critically and imaginatively, to understand and employ the veraious modes of knowledge, to communicate clearly and persuasively, and to promote the common good. Visit our website at www.hnu.edu to learn more about Holy Names University.