This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.
Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.
University Development Office (UDO) UDO works closely with the President and Provost, and their teams, to determine their development efforts, leads fundraising for University principal gifts, initiatives and international fundraising, and coordinates cultivation and stewardship strategies for a select group of top prospects.
This full-time non-exempt position in the University Development Office supports the work of three managers; Senior Director of Strategic Communications; Senior Associate Director of Strategic Communications and the Managing Director of Development Planning. This position serves as principal administrative contact and liaison for external and internal constituencies including donors, alumni, faculty, and Harvard University colleagues.
Day-to-day administrative duties include word processing memos, correspondence, and reports; answering the phone; scheduling meetings and preparing meeting materials; and making travel arrangements. Other duties are managing an electronic filing system, maintaining Advance database, accurate proofreading, drafting, editing and distribution of correspondence and other materials, and project facilitation. Handles reimbursement for travel and expenses (corporate and out of pocket). Works independently on specific project work. Provides the integral research efforts required to carry out effective and efficient donor and other information for events and meetings and the creation of fundraising materials.
Provide general office support, responding to phone and email inquiries, and maintaining calendars. Assist with managing projects, tasks, and workflow.
Drafts and manages a high volume of correspondence, contact reports, meeting agendas, and memos and contributes to the creation of fundraising materials. Utilizes the internet and Advance to provide general research and to gather information.
Make travel arrangements including booking travel and accommodations, managing trip itineraries including scheduling appointments, confirming locations and providing briefings and troubleshooting during travel days as needed. Prepares detailed expense reports and ensure trip follow up is completed, including preparing debriefs and making database updates.
Schedule meetings and appointments, and update managers on all schedule changes frequently. Anticipates and resolves scheduling conflicts and proactively reviews calendar to ensure key deadlines can be met by mangers.
Cultivates favorable relationships and works closely throughout the year with other AA&D departments and partners across the university.
Contributes to team effort by accomplishing related tasks, special projects, and writing assignments as needed. Manages and maintains an electronic filing system and helps manage an electronic tracker for communications projects.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
This position requires a 3 month orientation and review period. Please include a cover letter with your application. Skills testing may be a component of the interview process for this position.
About Harvard University Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.
Why AA&D? We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard's advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.
Harvard's Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Discover AA&D and Harvard University Benefits
Opportunities for internal advancement
A creative, high- energy, collaborative environment
Generous Vacation, Sick, Personal, and Holiday pay
Medical, Dental and Vision benefits starting on your first day
University-funded retirement plans
Tuition Assistance Program
Transportation benefits to help with your daily commute
Health and wellness discounts, memberships and programs
Additional benefits can be found at https://hr.harvard.edu/totalrewards.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
Vaccine Requirements:Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
Minimum one to two years of related experience, where education (beyond high school) may count towards experience.
Solid computer skills in a PC environment with the capability to master new software applications and technologies in database management.
Excellent skills in the functional use of Microsoft Office, mail merges, and report generation.
College degree from an accredited institution strongly preferred.
Must be detail-oriented, able to prioritize work and to work independently.
Strong written and verbal communication skills and ability to communicate effectively with internal and external audiences.
Evidence of the analytic and research skills to gather and determine essential data from a variety of written and individual sources. Familiarity with databases helpful and familiarity with BSR Advance is ideal.
Must be focused and motivated to learn and be flexible to change.
Must have excellent customer service and interpersonal skills and must take the initiative to maintain a strong work ethic at all times.
Must maintain a professional demeanor.
Must be able to develop excellent relationships with members of the university community.
Must be a professional, confidential, honest, and reliable person.
Familiarity with Adobe programs, particularly Adobe Acrobat and Adobe InDesign a plus.
Must have an even disposition with a poised confidence and have the ability to deal effectively and politely with people from different backgrounds and experience levels and in all types of situations.
Must have definite capability to evaluate problems accurately and display good, sound, and confidential judgment with excellent diplomatic skills.
This position requires discretion to represent the Alumni Affairs and Development constituencies in a highly professional manner and the ability to handle confidential materials with discretion. Because this position requires a sophisticated and comprehensive understanding of development principles and practices, extremely high levels of professionalism, collegiality, self-motivation, organization, and familiarly with the goals and objectives of Harvard, and of the Development organization are essential. Demonstrated ability to work successfully under pressure, understands and follows policies and procedures, and accommodates change.
Proven ability to work independently as well as collaboratively on a team. Must be able to complete assignments working independently and with a minimum amount of supervision.
Knowledge of fundraising in a nonprofit setting helpful.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Alumni Affairs and Development
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.