This position handles complex grant activities and acts as lead administrator. Coordinates contracts, budgets, grants management, information systems and administration for department, and assists with other aspects of department management as assigned by the Director of Research Administration. Serves as a resource/group leader to department and Grant/Budget Specialists.
Primary Duties & Responsibilities
Stays current and compliant with the changes in the Federal Regulations governing grant management and educates staff and faculty on such changes.
Serves as liaison for OVCR, Payroll, other institutional offices and Principal Investigators.
Supervises overall sponsored account management, ensuring charges are appropriate and follow established agency/university guidelines, and monitoring related financial activity.
Generates and analyzes financial reports such as expenditures, department accounts, PAR authorizations, etc., reviewing account profile changes.
Prepares strategic plan documents, PI income/expense reports, and OMB Uniform Guidance compliance related materials.
Serves as responsible for annual grants submissions and broad budget impact.
Handles complicated grants, especially Center-level (P30, P50) projects.
Serves as key resource for problem solving with staff.Â Â
Provides guidance and/or assists with matters associated with the proposal development (e.g.Â Biosketch requirements, budget justification, and other mandatory documents for a proposal).Â Â
Reviews sponsor guidelines and internal policy and approves project transactions.Â Â Â
Monitors spending and invoicing of subcontracts, and report any discrepancies to the Director and PI.
Program Project additional duties:
Manages Cores and Subcores, program income, bridge/seed and institutional funds. Provides monthly financial reports to the Program Director and Core/Subcore Directors. Serves as financial resource for the entire Center.
Performs data gathering, analysis and report on Center major equipment inventories, maintenance and replacement, along with annual financial and strategic planning.
Performs data gathering, analysis and reports for the Cores/Subcores and forecasts anticipated annual expenses and program income.
Prepares, sends, and monitors invoices for services performed by the Cores. In addition, reconciles the service funds each month.
Assists in the preparation of all financial and summary information, including investigators, grants, publications and Core use, for the Director/Associate Director meetings, annual progress report and renewal.
Performs role as liaison for Program Director in communicating policies and procedures to Center Investigators, Core/Subcore Directors, Administrators and Staff in daily operations directly related to the research associated with the Center.
Distributes, monitors, tracks and reports on performance survey results provided by Center Investigators who have utilized the Centersâ™ Core/Subcore services.
May participate in Center-related meetings and symposiums. Â
Oversees and directs staff and faculty/fellows with completion of contracts, budgets, and grants, preparing and verifying accuracy/detail for final application, budget, and related information.
Provides training and supervision for the new staff; reviews and provides feedback on grant submission process, assists with methods of communication to faculty and monitors maintenance of grant criteria.
Coordinates on-going education and training for existing staff: identify staff development needs and provide recommendations to the Director.
Performs other duties as assigned.
Experience with sponsored research administration (pre- and post-award development, reporting, and compliance), granting agencies, institutional and sponsor costing guidelines.
Excellent communication, interpersonal, and problem solving skills.Â
Attention to detail (with minimal supervision).
Ability to work independently (with minimal supervision).
Time management, prioritization, and organization.
Effectiveness during high activity and with varying personalities at highly stressful periods.
Positive and professional image.
Strong customer service orientation.
Ability to maintain confidentiality.
Equivalent of a bachelorâ™s in accounting with related experience in grants administration and four years of experience in grant administration; a combination of experience may substitute degree requirement.
Previous project management experience over a portfolio of sponsored funds.
Proficiency with the computer programs Word, Adobe & Excel.
Working ability to develop financial reports and analyze numerical/statistical data with flexibility to meet multiple priorities/deadlines as necessary.Â
Basic accounting knowledge.
$49,000.00 - $83,800.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.