Administrative Assistant - Development and Alumni Relations, The Fletcher School - (21001583)
The University Advancement Division (UA) is a comprehensive development and alumni relations enterprise with a staff complement of approximately 200 FTE. Functional units within UA include development/fundraising, alumni relations, stewardship and donor relations, advancement communications, special events, gift processing, research, prospect management, gift planning, corporate and foundation relations, information systems and management and infrastructure services. UA's mission is to build strong relationships with Tufts University's constituents, match donor interests with the University's needs and priorities, and secure the financial resources necessary for Tufts to achieve excellence in teaching, research and scholarship. The division is strongly committed to serving the academic agenda of the University and to creating a culture of philanthropy in the extended Tufts community. Integrity, collegiality, diversity, accountability, mutual trust and respect for the individual as well as the intentions of our donors are the values that guide the work of the division.
The mission of the Office of Development and Alumni Relations at the Fletcher School is to serve the community by:
Raising annual and capital funds to meet the school's strategic priorities;
Stewarding all donors so that impact and return on the investment is both timely and clear; and
Creating and sustaining long-term, relevant relationships with the school's nearly 9,000 worldwide alumni as well as friends, including supporting approximately 72 domestic and international alumni clubs, administering world-class reunion programs and international symposia, and by ensuring communications of increasingly higher quality and using multiple media.
Under minimal supervision, the Administrative Assistant provides advanced administrative support and communications for the department. S/he will handle complex and confidential situations and requests and serve in a highly visible capacity as resource for department with students, staff, faculty and other constituents. S/he will oversee daily operation of office, evaluating workflow and productivity and providing direction and guidance to office staff. Produces and drafts reports and other complex documents and materials, including proofreading and editing, designing layout and graphics for brochures and presentations. Coordinates department budget to include monitoring, tracking expenditures, troubleshooting problems and preparing reports. Will also gather data, conduct research and draft reports, summaries or material for presentation. S/he will plan and coordinate meetings and special events, including contacting speakers, designing promotional material and coordinating support for speakers and presenters. May also coordinate programs and/or projects for department.
Typically a high school diploma/GED and 5+ years of administrative experience OR a bachelor's degree and 3+ years of experience.
Requires advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
In addition, bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.
Primary Location: United States-Massachusetts-Medford/Somerville
Job: Administrative Support
Organization: UA - Fletcher Dev & Alumni Rel
Employee Status: Regular Schedule: Full-time
Job Posting: Jul 15, 2021, 12:45:57 PM
Internal Number: 21001583
About Tufts University
Tufts is a leader in American higher education, distinctive for its success as a moderately sized university that excels at research and providing students with a personal experience. Our unique combination of research and liberal arts attracts students, faculty and staff who thrive in our environment of curiosity, creativity and engagement.