Rutgers, The State University of New Jersey, is seeking a Grants Specialist for the Budget Office. Reporting to the Senior Director of Business Operations, the Grants Specialist provides independent accounting and budget support to faculty, Principal Investigators, and research staff. Responsibilities include: day to day accounting, purchasing, payroll, and bill payment functions; maintenance of financial records and accounts, monitoring accounts, reconciling payment to accounts and making appropriate adjustments; and preparing documents relating to grants including budgets, endorsements, sub-contracts and consulting agreements, financial reports and analysis, and other related material.
Among the key duties of this position are the following:
Responsible for all sponsored projects within the New Brunswick Chancellor's Office and the cost center units that are part of the organization.
Provides assistance on miscellaneous accounting and administrative matters as needed.
Manages the development of budgets and related material for proposal applications, under the general direction of the Director of Business Operations.
Interfaces with the Faculty Members, Center Directors, the Principal Investigator, Vice Chancellors, and the staff to assure that proposal budgets and submitted packages are compliant with the funder's guidelines.
Assists with submitting the proposal into RAPSS and acts as the point person between ORED and the PI.
Monitors project accounts to track expenses associated with research and administrative activities.
Screens financial transactions to ensure accountability, conformity, and efficient use of funds.
Reconciles payments and prepares adjustments as needed.
Provides Principal Investigators and/or their designated representatives with regular project status reports.
Investigates and resolves discrepancies in invoicing and other account charges.
Minimum Education and Experience:
Bachelor's degree in a related field or an equivalent combination of education and experience that demonstrates knowledge and understanding of general accounting principles and practices.
A minimum of three years of relevant grant administration profession experience in a financial/accounting function particularly in the area of grant management.
Required Knowledge, Skills, and Abilities:
Ability to work on multiple tasks simultaneously and in a professional/courteous manner when working with all constituents.
Excellent communication skills, and computer literacy.
Excellent computer skills and experience using software tools, such as Microsoft Word, Excel (pivot tables), Access, PowerPoint.
Excellent attention to detail with a high degree of accuracy.
Strong communication skills.
Strong writing skills sufficient to draft correspondence that is clear and concise.
Ability to exercise good judgment and discretion.
·Ability to handle multiple tasks, responding flexibly and positively in all circumstances.
·Ability to interact and work effectively with a broad range of people, including but not limited to, Faculty, Staff, Students, Administrators, and any additional key points of contact.
Experience in Higher Education and/or knowledge of Rutgers University environment and sponsored projects administrative structure.
Knowledge of Rutgers University policies, guidelines and processes.
Experience with all Cornerstone applications, RAPSS, ECRT, and HCM/Payroll, Hyperion.
Successful applicants will be subject to a Background Check.
Posting Number: 21ST1848
Location: Rutgers University - New Brunswick
Internal Number: 136513
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.