Provides administrative support to the Director of Undergraduate Academic Development, the Senior Director of Development, Corporate and Foundation Relations and Donor Relations.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Assists with travel arrangements, trip preparation, visit documentation, and visit follow-up as directed.
Prepares expense reports and travel expense documentation.
Manages credit card reconciliation for the office of development.
Maintains and reconciles budgets for departmental, institutional or work unit accounts; monitors expenditures and performs simple analysis on accounts; prepares both special and recurring reports for supervisor and authorizes payments within prescribed limits; makes recommendations for purchases.
Maintains calendar(s) for assigned staff, regularly prioritizing and arranging meetings, conferences and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed. Manages all receipts and business office travel documents.
Enters contact reports in Raiser’s Edge as needed and helps update the calendar of deadlines for grant proposals and pre- and post-award management.
Assists with file organization and scanning of donor relations and Corporate and Foundation Relations records.
Supports the bi-annual President’s Society stewardship letter mailing and other large Development mailings.
Serves as an advocate for the department, becoming well integrated within the broader activities within the development office and striving to secure an understanding of the department’s roles within the overall University mission and structure. Assist with transition coverage areas as well as areas such as the development mail phone line, email and fax to aid the office as well as add to knowledge of Development and other areas of campus.
Additional related duties as assigned.
Minimum Qualifications: High school diploma plus three years of administrative support experience, or a combination of education and experience from which comparable skills are required. Associate’s degree preferred. The applicant must be proficient in typing and word processing, and know how to use Microsoft Office software extensively, including Word, Excel, Outlook, and how to maneuver the internet. Knowledge of Raiser’s Edge preferred. The applicant must have excellent proofreading, grammar and spelling skills. Must be detail-oriented, have the ability to multi-task, and possess strong organizational skills. Must be a self-starter and have the ability to work independently, as well as to communicate and interact effectively in a professional, confidential, and courteous manner with faculty, staff and students. Demonstrated ability to handle confidential and sensitive information. The ability to work with frequent interruptions and manage multiple projects, priorities and deadlines. Previous experience in an academic setting preferred.
The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.
Please upload a cover letter and resume during the application process. From your resume, the application system will try to auto-fill your employment history and you may adjust this in the application questionnaire. The online application form requires you provide names and contact information for three professional references. References will not be contacted without prior approval from applicant. Review of applications will begin immediately and continue until position is filled.
Current W&L Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Application, search Find Jobs, and open Find Jobs or Tasks and Reports . Locate the position and click Apply. Update your Education and Job History. Attach your cover letter and resume, and provide three professional references in the appropriate boxes. Refer to this Job Aid for additional guidance.
External Applicants: Complete the online application forms. Cover letter and resume are requested. If your upload aresume on the Quick Apply screen, the application will automatically populate your resume details, and you may verify and update data on the My Information page. You may add a cover letter to the Resume/CV document upload section at the bottom of the My Experience application page. You will not be able to modify your application after you submit it. The online application form requires you provide names and contact information for three professional references, such as a current or former supervisor.
Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Grasping: Applying pressure to an object with the fingers and palm.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
Working Conditions: Typical Office Environment
Types of Work: Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Work Schedule: The position is 25 hours per week. The work schedule will be agreed upon at the time of the hiring.
Pay commensurate with experience.
Internal Number: R138
About Washington and Lee University
Washington and Lee is a top-ranked, private institution in Lexington, Virginia where we integrate the rigorous inquiry and critical thinking of a liberal arts curriculum with nationally accredited undergraduate programs in business and journalism, and a graduate School of Law. Our graduates, mentored by a faculty of teacher-scholars, are ready to make a meaningful impact wherever they go in the world.
The campus is a national historical landmark, the city offers small-town charm, and the Allegheny and Blue Ridge Mountains provide unparalleled surroundings.
Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.
Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the devel...opment of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.