Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Ob/Gyn. The position is located at the BJC Institute of Health. This position is for the Medical School Campus.
Pre and post award and payroll sourcing activities with minimal supervision/oversight.
PRIMARY DUTIES AND RESPONSIBILITIES:
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
Identifies and collects potential grant applications/instructions for PIs.
Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Oversees and coordinates the proper transfer of PI grant files into Wash U and to new institutions or new departments.
Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to PI and senior leadership.
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Works with PIs to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enter directly into HRMS, with PI approval.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds.
Prepares monthly financial reports on all research accounts and distribute/discuss with PIs and senior leadership.
Equivalent of a bachelor’s degree with four years of experience in accounting or a related field plus experience in grants administration or eight years of combined education and related experience.
Knowledge of grant management.
Knowledge of clinical trials management.
Knowledge of WU accounting and research administration systems.
Knowledge of Workday.
Strong knowledge of Microsoft Office Suite – especially Excel.
Ability to work under tight deadlines.
Strong analytical and organizational skills.
Attention to details and multi-tasking ability.
Ability to learn fast.
Effective verbal, written and interpersonal communication skills.
The hiring range for this position is $45,800 - $60,850 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.