Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Department Name/Job Location:
This position is in the Department of Internal Medicine, Division of Gastroenterology. This position is for the Medical School Campus.
Responsible for more complex grants and/or broader scope and may lead/supervise one or more grant assistant/specialists.� May also oversee Center grants.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serves as lead or may direct Grant Assistants or Grant. May train others in all pre and post award administrative functions.
Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.� Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed.
May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
Identifies and collects potential grant applications/ instructions for PIs.
Serves as internal liaison and grant content representative, ensuring that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
Ensures timely implementation of contracts and subcontracts by managing processes, examining information and complying with necessary requirements of OSRS.
Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for grant submissions and financial reports.
Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope).� Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distribute/discuss with PIs and senior leadership.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
Coordinates transfer of PI grant files into Wash U and to new institutions or new departments.
Responsible for closure of grant accounts.� Submits final progress report and final invention statement (if applicable) to the appropriate agency.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals, and other support).
Creates, addresses, and processes correspondence of moderate to high complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Obtains signatures and forwards grant financial status reports to PI and senior leadership.
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Analyzes and provides recommendations/guidance for research management for preparation of the annual budget and annual payroll.� Enters budget on line, as needed.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Works with PIs to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enters directly into Workday, with PI approval.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Assist Center grant manager as needed.
Prepare FDM transactions.
Clinical research support, invoicing, IRB collaborations as needed.
Other duties as assigned.
Equivalent of bachelor’s degree with five years of experience in accounting or related field plus experience in grants administration or nine years of combined education and related experience.
Knowledge of AIS, HRMS, Cognos, FOCUS, Adobe Acrobat, Microsoft Office, PC, SUBS, RMS, NIH ASSIST, eRA Commons, agency guidelines, MyDay/WorkDay training and competency after training, etc.������
Ability to take action in solving problems while exhibiting independent judgment in decision making processes and a realistic understanding of issues.
Ability to organize or schedule people or tasks, to develop realistic plans while being sensitive to the needs of different constituencies, time constraints and resource availability.
Ability to communicate verbally and in writing clearly and effectively, presenting ideas, documenting activities, reading and interpreting written information, such as federal, state and internal guidelines and requirements.�
Demonstrated influence and persuasive skills.
Working knowledge of computers, spreadsheets, word processing, organizational, verbal, written and interpersonal skills.
Ability to balance onsite and remote work as needed.��
Demonstrated analytic skills.
Base pay commensurate with experience.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
This position is full-time and works approximately 40 hours per week. Hours are generally normal business hours, but may vary due to grant submission deadlines.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.