Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Department Name/Job Location:
This position is in the Program in Occupational Therapy. The position is located at 4444 Forest Park Avenue. This position is for the Medical School Campus.
Manages all pre-award and some post award activities with minor supervision/oversight from Research Administrator. This position has the opportunity for remote work. Details of the arrangement will be discussed with the supervisor.
PRIMARY DUTIES AND RESPONSIBILITIES:
Responsible for ALL pre-award activities:
Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines.
Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line, as needed. Identifies and collects potential grant applications/instructions for PIs.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for competitive renewals, etc.
Coordinates the necessary support with internal and external requests for grant-related information (i.e. current bio sketches, trainee information, and human/animal protocol approvals, other support).
Involved in post-award activities:
Approves purchasing documents, working with Sr. Department Accounting Assistants and/or Research Administrator for separation of duties for entering and approving transactions of externally and internally funded projects.
Serves as an internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions, and ensures that funds are carried forward as appropriate.
Works with PIs to provide fund management and make any necessary budgetary changes.
May assist in preparing monthly financial reports on research accounts and processing budget adjustments; also may assist with monitoring, analyzing, and providing forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distribute/discuss with PIs and senior leadership.
May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing provider time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund.
Assists with processing correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
Ensures that human and animal study protocols are associated with the applicable proposal or award.
Updates grants lists monthly or when new fund numbers are received. Organizes and maintains electronic and hard copy grant files.
Attends training sessions/seminars related to position, as well as assists Research Administrator with conducting internal training sessions/seminars.
Assists Research Administrator with the proper transfer of PI grant files into Wash U or to new institutions or new departments.
Functions as back-up for closure of grant accounts, submission of final progress reports and final invention statements (if applicable) to the appropriate agency.
Assists senior leadership with special projects as requested.
Equivalent of a bachelor’s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.
Knowledge of financial systems on par with WU’s AIS, HRMS, RAPS, FOCUS, PDS or RMS, SUBS, and knowledge of various agency guidelines, including federal, state, and foundations, etc.
Demonstrated analytic skills.
Microsoft Office experience, including Word and particularly Excel, PC.
Working knowledge of Adobe Acrobat, standard accounting procedures and ability to utilize computerized accounting systems.
Effective verbal, written, and interpersonal communication skills.
The hiring range for this position is $47,986 - $61,194 annually.
This position is full-time and works approximately 40 hours per week.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Internal Applicant Instruction:
This position is grade G10.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.