O'Neill School of Public and Environmental Affairs seeks a Contracts and Grants Specialist. The Specialist advises on and performs pre-award and post-award grant and contract activities for the organization, ensuring compliance with applicable regulations and guidelines.
Duties and responsibilities include:
Direct and/or perform activities related to the pre-award phase of extramural funding. Develop, audit and route grant applications, review and compile proposal budgets, stay abreast of changing regulations, identify funding sources, conduct training for investigators, produce proposal/award analysis reports.
Assist in drafting grant proposals, including budget justification and facilities/resources page, assist with letters of support and biosketch format for faculty, and edit content for clarity and grammar.
Interpret and implement a variety of agency guidelines in the application for and administration of grant funds, ensuring that university, federal government, and state budget office policies are followed concurrently. Review research grant proposals/budgets for compliance with university and granting agency regulations.
Participate in budget building with faculty prior to proposal submission. Plan budgets accordingly.
Oversee a tracking/record keeping system for grants.
Establish pre- and post-award contact with other university offices, nonprofit foundations, institutions of higher education, local, state, and federal agencies to coordinate efforts and resolve problems.
Maintain relationship with PDS to stay current with the field, attend meetings, participate in campus training sessions. Confer with PDS colleagues when further information or assistance is needed.
Serve as liaison to university administration and other schools within Indiana University.
Produce monthly analysis reports on proposal activity, create and maintain database of renewal dates for awarded projects.
Implement and educate research faculty on all policies and procedures for grant submissions. Develop training programs and materials for departmental investigators including preparing presentations, developing handbooks, and distributing electronic/paper notices concerning changes in policies and procedures and information on new funding sources.
Others as assigned.
Bachelor's degree and two years of related experience.
Combinations of related education and experience may be considered.
Proficient communication skills. Maintains a high degree of professionalism. Demonstrated time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure.
Bachelor's degree in a related field.
Experience with proposal development and grant administration.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at firstname.lastname@example.org or by visiting IUPD.
About Indiana University Purdue University Indianpolis - IUPUI
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.