Under the direct supervision of the Senior Director of Finance and Business and working closely with the Director of Corporate and Foundation Relations, the Grants Administrator is primarily responsible for supporting proposal preparation and submission, as well as post-award reporting and compliance oversight of all institutional funds applied for and received from federal, state and private agency grants/contracts.
Maintains schedule of awards and calendar of deadlines for all grant-funded programs for Regis.
Assists principal investigators (PI) and project directors with the preparation of pre-award documents as they relate to compliance and financial matters, advising and assisting with the development and submission of proposals.
Supports grant proposal budget creation, ongoing grant budget forecasts and annual Regis budget process (as it relates to grants), and creates spreadsheets with detailed, multi-year project budgets.
Works with project directors/principal investigators to comply with funders’ terms and conditions for all post-award implementation and reporting.
Explains post-award application requirements to program directors/principal investigators and negotiates budgets with agencies as appropriate.
Monitors completion of programmatic requirements of grants, including adherence to deadlines, fidelity of work plan, and requesting amendments and extensions, if needed.
Responsible for compliance with applicable external and internal requirements, including state and federal regulations, subcontracting and sub-recipient requirements.
May include developing new policies/processes as needed in response to evolving funding regulations/requirements.
Monitors expenditure activity, resolves discrepancies, and provides reporting as required.
Performs monthly and annual reconciliations of revenue, cash and receipts and other activities against the general ledger and project ledger.
Reviews salaries charged to grants and processes adjustments to ensure correct allocations.
Prepares billing and invoicing for grant reimbursements; ensures that funds drawn down from funding agencies are accurately credited to appropriate projects.
Responds to audit (annual and other) requests for grant related reports, documentation and questions.
Serves as a subject matter expert on grant administration matters for Regis and collaborates with program directors/principal investigators, the Director of Risk Management and Legal Affairs, and other Regis personnel on all aspects of grant administration.
Performs other duties related to grants management as required.
Bachelor’s degree required with preference for a bachelor’s degree in accounting or finance.
3-5 years of experience in grants management or equivalent combination of education and work experience.
Strong knowledge and experience with Federal and State grant reporting, including Federal Acquisition Regulations and OMB Uniform Guidance and Circulars.
Ability to implement and/or improve established financial policies and processes.
Ability to utilize sound fiscal accounting practices and procedures to account for receipt of grant funds and prepare necessary reports.
Ability to maintain discretion regarding confidential or proprietary information (e.g., payroll, contract terms).
Ability to work independently and as part of a team in a fast-paced environment.
Strong interpersonal skills and ability to be collaborative and flexible across a range of constituents and departments.
Microsoft office skills, especially strong Excel skills.
Ability to multi-task, prioritize and meet deadlines with a high degree of accuracy and timeliness.
Excellent oral and written communication skills.
Excellent organizational skills.
Ability to uphold the University’s commitment to inclusive excellence in a diverse educational community.
Working Conditions/Physical Demands
Normal office environment, not subject to extremes in noise, odors, etc.
May spend extended periods at terminal, on telephone, or operating other office machines requiring eye-hand coordination and finger dexterity.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
In employment, as in education, Regis College is committed to equal opportunity and affirmative action. Regis does not discriminate on the basis of race, color, age, religion, creed, sex, gender identity or expression, sexual orientation, ethnic or national origin, ancestry, citizenship, marital or parental status, physical or mental disability, genetic information, pregnancy, veteran’s status, membership in uniformed services or any other protected status.
Internal Number: 77196
About Regis College
Rooted in the Catholic intellectual tradition and inspired by the social justice values of our founders, the Sisters of St. Joseph of Boston, Regis College is a welcoming and inclusive community. We are called to provide access to an academically rigorous education through innovative learning opportunities and collaborative engagement at all degree levels. We educate the whole person, preparing our students to pursue excellence, to become change agents in their own communities, and to serve and lead as advocates for a more just and compassionate global society.