Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 40 hours per week.
Department Name/Job Location:
This position is in the Department of Pathology and Immunology. The position is located at West Building. This position is for the Medical School Campus.
This position is responsible for more complex grants and/or broader scope and may lead/supervise one or more grant assistant/specialists. May also oversee Center grants.
PRIMARY DUTIES AND RESPONSIBILITIES:
Serves as lead or may direct Grant Assistants or Grant. May train others in all pre and post award administrative functions.
Serves as a subject matter expert on complex troubleshooting error resolutions/solutions for financial reports.
Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope). Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds. Distributes/discusses with PIs and senior leadership.
Tracks and maintains online database of grants submitted, awarded, rejected, etc.
Assists for ensuring that human and animal study protocols are associated with the applicable proposal or award.
May assist for closure of grant accounts.
Obtains signatures and forwards grant financial status reports to PI and senior leadership.
Updates grants lists monthly or when new fund numbers are received.
Organizes and maintains electronic and hard copy grant files.
Analyzes and provides recommendations/guidance for research management for preparation of the annual budget and annual payroll. Enters budget on line, as needed.
Attends training sessions/seminars related to position.
Assists senior leadership with special projects as requested.
Works with PIs to provide fund management and make any necessary budgetary changes.
Identifies and assigns payroll to appropriate sources and enters directly into HRMS, with PI approval.
Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
Enters and approve payroll sourcing/allocations.
Center Grant Additional Duties:
Manages Cores and Subcores, program income, bridge/seed and institutional funds.
Provides monthly financial reports to the Program Director and Core/Subcore Directors. Serves as financial resource for the entire Center.
Performs data gathering, analysis and report on Center major equipment inventories, maintenance and replacement, along with annual financial and strategic planning.
Designs and implements reporting database for Cores/Subcores to track services for billing purposes. Performs data gathering, analysis and reports for the Cores/Subcores and forecasts anticipated annual expenses and program income.
Assists in the preparation of all financial and summary information, including investigators, grants, publications and Core use, for the Director/Associate Director meetings, annual progress report and renewal.
Performs role as liaison for Program Director in communicating policies and procedures to Center Investigators, Core/Subcore Directors, Administrators and Staff in daily operations directly related to the research associated with the Center.
Distributes, monitors, tracks and reports on performance survey results provided by Center Investigators who have utilized the Centers’ Core/Subcore services.
Coordinates all Center lectures, scientific forums, workshops, as well as advertising via e-mails/flyers/posters, etc.
Participates in all Center-related meetings and symposiums.
Equivalent of a bachelor’s degree with five years of experience in accounting or a related field plus experience in grants administration or nine years of combined education and related experience.
Demonstrated analytic skills.
Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc.
Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Effective verbal, written, and interpersonal communication skills.
The hiring range for this position is $51,293 - $66,685 annually.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.