Donor Relations/Stewardship, Grants, Special Events
4 Year Degree
Reporting to the Executive Director, the Development Officer, Special Events is responsible for planning and executing key fundraising and stewardship activities and events, as well as raising awareness of Calgary Pride programs and advocacy work in the Calgary community.
Builds and stewards strong relationships with corporate partners, grantors and internal stakeholders.
Always ensures professional and timely communication and follow-up.
Works to connect corporations and individuals into Calgary Pride opportunities via compelling written proposals and presentations, storytelling, tours, impact reporting and stewardship events.
Acts with generosity of spirit - where corporate or individual supporter’s interests align with organizations outside of Calgary Pride, and where appropriate to do so, introductions are made to the fundraising teams of those organizations.
Demonstrates gratitude, creativity and respect in all donor interactions.
Holds self and team accountable to meet commitments and acts with a clear sense of ownership.
Seeks clarification of duties, follows through on commitments and project deadlines and results monitoring.
Takes responsibility for decisions, actions and learning opportunities.
Actively participates in organizational meetings and events.
Keeps current on industry trends and looks for opportunities to expand knowledge through training and workshops.
Provides timely and helpful information to improve Fund Development processes and procedures.
Represents Calgary Pride in a positive manner at all times, including working with staff, volunteers, partners, and vendors.
Provides leadership to event chairs and related committees formed to help secure sponsors and participants. Support may include keeping records, preparing meeting notices and minutes, handling correspondence and meeting with fundraising event committees.
Seeks out clarification when needed to ensure accuracy of work.
Provides timely and helpful information to others as needed.
Proactively seeks and accepts feedback.
Uses a combination of feedback and reflection to gain insight into personal strengths and areas to develop.
Rebounds from setbacks and adversity when facing difficult situations.
Reflects on activities and impact on others.
Budget, plan, manage and execute Calgary Pride fundraising event, evolve: pride amplified.
Organize and manage volunteers where appropriate for casino fundraiser, third party events.
Research grant opportunities and draft fundraising proposals.
Organize fundraising and stewardship event logistics, manage invitation lists, track ticket sales (where appropriate), negotiate supplier contracts, manage events budgets, and lead event committees.
Manage a portfolio of event sponsorship, silent and live auction donations and volunteer recruitment.
Identifies new potential donors through relationships developed from events.
Support volunteer committees with their fundraising efforts ensuring they are kept up to date on all details of the event.
Assist in the development of marketing, communications, and social media strategies for stewardship and fundraising events, and third party fundraisers.
Develop and execute a strategy to increase revenue through third party fundraising events.
Research if existing organizational software is sufficient, or if a unique sponsorship/donor CRM is needed to manage relationships and ensure timely communication with fundraising stakeholders.
Facilitate post-event follow up and thank attendees, sponsors, donors, and vendors.
Prepare and present post event summaries for Executive Director and Calgary Pride Board to determine ROI.
Other duties as assigned.
Education & Skills Required
Undergraduate Degree or Diploma in Commerce, Public Relations or Marketing.
1-3 years event management experience.
A team player with excellent interpersonal, communications and networking skills who can work independently.
Ability to support, build and lead or participate on a team.
Excellent organizational skills and initiative, ability to build productive internal and external relationships with staff, donors, volunteers, and vendors.
A proven track record in soliciting and stewarding sponsorships and raising funds from events.
Experience with digital marketing and social media would be an asset.
Creative, innovative and resourceful.
A keen focus on delivering results.
Flexible and adaptive, able to handle multiple priorities with tight deadlines.
Membership in the Association of Fundraising Professionals (AFP) or CFRE designation considered an asset.
Valid Alberta driver’s license and access to a vehicle.
Ability to work occasional evenings and/or weekend events.
This is a .6 FTE, 24 hours per week. This role comes with some flexibility as to when hours of work are completed, and will require a greater hourly commitment at specific times of year, with lieu time granted at other times of the year to balance things out. Vacation allotment is two weeks to start and will be paid out on every pay cheque.
To be eligible, applicants must be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment*; and, have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations. *International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada.
Calgary Pride is an equal opportunity employer, is strongly committed to diversity, equity, and inclusion, and encourages applications from gender and sexually diverse candidates, racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, and others who may contribute to organizational diversification of ideas.
Calgary Pride has been serving Calgary since 1990 and remains a vital part of the local gender and sexually diverse community, positioning Calgary as an LGBTQ2S+ destination for both national and international visitors. Calgary Pride is a not-for-profit organization that exists to promote equality and celebrate Calgary’s diversity. Currently, Calgary Pride’s strategic plan is focused on increasing community involvement, growing the signature annual Calgary Pride Festival, and increasing financial stability.