Directly supervise Development Team comprised of Development Coordinator, Grants Manager, Special Events Coordinator, Marketing Communications Specialist, and part time Special Events Assistant
The Vice President of Development will need to combine a hands-on role with specific responsibilities and maintain the strategic direction of the department
Create and foster a climate of excellence for all development employees with expectations and pathways to meet established goals
Create and maintain a donor-centered fundraising team and culture
General Fundraising Responsibilities
Have primary responsibility for all development efforts and activities including identifying and building relationships with new and prospective donors, active direct face-to-face solicitations and follow-up
Support and partner with the President & CEO to lead all major fundraising initiatives including but not limited to; creating a multi-year, strategic fund development plan to include major gifts, annual campaigns, special events, and grant writing to raise a minimum of $2.7 million annually
Participate as an active member of the Endowment Committee as deemed necessary. Participation will include donor research, gathering historic donor data, reporting, developing cultivation plans as deemed necessary, and working with external expertise.
Oversee research of funding sources and trends, with foresight, to help position BBBS ahead of major funding changes or shifts in focus
Nurture relationships with current and potential donors, including individuals, foundations and corporate givers; design and implement a strategic stewardship plan, including donor cultivation, recognition and special events. Must prioritize building external relationships with in-person contact and manage an active donor portfolio
Thorough evaluation and ongoing analysis using data and critical thinking practices to proactively manage fundraising opportunities and potential concerns
Manage Board of Directors Team Development Program to ensure and increase board member engagement
Provide accurate and timely development reports including weekly status reports, end of month reconciliation with finance and bi-monthly board reports
Build awareness by managing and implementing marketing and public relations activities to support aggressive annual fundraising efforts to meet or exceed annual operating goals.
Database Development and Maintenance
Supervise the implementation of Raiser’s Edge and oversee staff responsible for timely data entry, gift processing, accuracy and donor recognition
Provide detailed reports using RE to track, evaluate, analyze and project results of fundraising efforts to drive continuous improvement and results
Supervise Development Coordinator to ensure quality donor database systems, procedures and maintenance are implemented to monitor donor activity and satisfaction
Supervise Grants Manager by providing direction & guidance, annual operating plan, strategy development and feedback
Work in partnership with program managers to fulfill grant requirements as they relate to service delivery, outcomes and reporting
Lead the agency in grant and contract compliance. Ensure all reporting requirements and proposal deadlines are met on time
Direct all parties involved in grant and contract application and reporting submission including, program and finance staff, to consistently achieve high-quality results
Special Event Management
Supervise and support Special Events Coordinator by providing direction & guidance, annual operating plan, strategy development and feedback
Manage three signature special events with annual operating plans (Golf, Gala, Bowl for Kids Sake) to meet annual revenue goals
Create and manage volunteer committees to assist with event planning, execution as deemed necessary to meet event goals
Evaluate effectiveness of event fundraising and recommend new ideas, strategies to foster continuous improvement
Develop annual operating plans for each signature event and establish, or adjust, internal systems to increase efficiency, monitor progress and impact time management challenges
Marketing & Communications
Supervise and support Marketing Communications Specialist (MCS) by providing direction & guidance, annual operating plan, strategy development and feedback
Manage, produce and deliver development communication internally and externally to increase agency awareness, broaden donor base, recognize partnerships, sponsors and donors as deemed necessary
Manage development printed materials including newsletters, appeals, annual report, board correspondence, donor correspondence. Coordinate with MCS including, writing, editing, proofing, mailing and tracking responses. Coordination may include outside vendors
Effectively communicate fund development progress to varying audiences including CEO, Senior Leadership Team, Board of Directors, major donors
Serve as a public representative of the agency, including cultivating relationships with community members, supporters, donors and potential donors in order to build awareness of and commitment to Big Brothers Big Sisters work
Management & Leadership
Collaborate with the VP of Finance & Administration to develop, implement and monitor financial strategies to meet grant requirements and annual audit needs
Possess the skills to work with and motivate staff, board members and other volunteers
Identify, develop, and mentor the development team
Strategically develops annual operating plans with thoughtful options – Plan “B,” and Plan “C” to navigate anticipated, and unanticipated challenges
Utilizes data to drive decisions and continuous improvement
Collaborate, and assist, staff on the planning and execution of all development activities
Lead by example by projecting a positive attitude, expressing empathy, demonstrating self-awareness, self-confidence, common sense and excellent listening skills
Provide your team with consistent respect, proactive communication, constructive feedback, reflection, and understanding.
Provide solution-driven input that empowers the development team to do their best work and enjoy their job. Recognize successes & individuals. Function as thought partner and proactively trouble-shoot areas of concern.
Work in partnership within Big Brothers Big Sisters network to share best practices and nurture continuous improvement for development department.
Other tasks as deemed necessary based on business needs and/or the CEO.
This is an exempt position requiring a minimum of 40 hours per week and occasional nights and weekends. As a senior staff member, you may be attending a variety of community outreach events and meetings as deemed necessary. Outreach may include, but not be limited to; United Way, Community Advocates and Big Brothers Big Sisters of America.
Agency Requirements (All Positions)
The physical demands at BBBS are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employees who are or become disabled must be able to perform the essential duties and responsibilities either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.
Performing the essential responsibilities of this job, the employee is regularly required to sit, operate computers and other office equipment, complete filing tasks and use written and oral communication skills. The employee may be required to transport or move up to 20 pounds.
BBBS provides equal employment opportunities to all qualified individuals without regard to race, creed, color, religion, national origin, age, sex, marital status, sexual orientation, or non-disqualifying physical or mental handicap or disability. BBBS operates under an Affirmative Action Policy.
The employee must have a valid driver's license and the ability to travel within the community we serve throughout the workday with full time access to an automobile and automobile insurance in the amount required by the state of Wisconsin.
Employee must be able to view differences between individuals (race, gender, age, cultural heritage, physical ability, education and lifestyle) as an asset and demonstrate an appreciation of the diversity within Big Brothers Big Sisters and the youth served by the agency.
Maintain professional development, as time and budget permits, through staff development courses, professional organizations, seminars, and reading of professional literature. Utilize BBBSA network to access and research best practices.
Each year the agency holds events that typically fall after normal office hours. These events may be mandatory for all staff. For scheduling purposes you will be notified of the dates as early as possible. These events may include but are not limited to the following:
Bowl for Kid’s Sake; January – June
Big Gala; early November
Golf Classic; early August
As an employee of the Big Brothers Big Sisters Team you may be required to attend other agency related activities, meetings and events as deemed necessary.
The above statements reflect the essential responsibilities and competencies considered necessary to achieve BBBS’s Agency goals. Other tasks may be assigned, based on agency needs at the request of the department’s supervisor or the CEO.
BA/BS is required, MA or Certified Fund Raising Executive (CFRE) is preferred
Minimum of five years’ experience with multi-faceted fund development, including direct supervision of paid staff
Proven track record of achieving revenue goals, development metrics (including new donors, high retention, new revenue initiatives, and managing a portfolio of active donors)
Management experience is required; building and leading a team including hiring, motivating, and evaluating team members
Budget management and forecasting experience are required
Competencies and Skills
Strong managerial skills to lead a team to success by garnering employee engagement, enforcing staff accountability, and effectively managing change
Results oriented; ability to create an environment of accountability and urgency that motivates team members to meet annual development goals
Demonstrated ability to think critically, creatively problem-solve, and use data analysis for sound decision-making. Highly developed planning skills, goal setting and performance evaluation.
Flexible and adaptable style; a leader who can positively impact both strategic and tactical fundraising initiatives. A professional with the ability to manage multiple priorities and projects at one time with accuracy and timeliness
Ability to work both independently without close oversite, but also a team player who will productively engage with others at varying levels of seniority within and outside of the agency
Collaboration; ability to work effectively with development team and agency colleagues, promoting cross-functional execution, analysis and team work
Strong organizational and time management skills with an exceptional attention to detail
Excellent communication skills, both written and oral; ability to influence and engage a wide range of donors and build long-term relationships
Ability to maintain confidentiality throughout daily operations and communications
Strong relationship development, solicitation, stewardship, and cultivation skills
Advanced computer literacy skills required; experience with Raisers Edge preferred
About Big Brothers Big Sisters of Metro Milwaukee
Since 1975, Big Brothers Big Sisters of Metro Milwaukee has been changing children's lives by matching them with caring adults to guide them on a path to success.