Annual Giving, Development – General, Donor Relations/Stewardship
4 Year Degree
Classification: Full time, exempt
Reports To: Vice President for Alumnae Relations and Development – Alumnae Relations and Development Office
Job Summary/Objective: The campaign coordinator is responsible for capital campaign coordination, working closely with the Vice President for Alumnae Relations and Development, campaign leadership, and campaign counsel to manage all aspects of campaign day-to-day operations.
Position Type/Expected Work Hours: 40 hours per week
Coordinate all aspects of campaign meetings and prepare all materials for prospect meetings; attend meetings as requested by the Vice President for Alumnae Relations and Development
Executive day-to-day management of the campaign
Ensure that next steps are identified and tracked for all campaign prospects
Provide volunteers and staff with necessary materials for calls and meetings (prospect research, strategy memos, briefings, agendas)
Recommend strategies to assigned solicitors for cultivation and solicitation
Develop written materials to support capital campaign fundraising activities
Provide support for campaign leadership and volunteers
Provide timely and accurate campaign records and reports
Help develop and update campaign volunteer manual, campaign plan and needed volunteer training materials
Coordinate production of campaign materials
Work closely with business manager to ensure all funds are properly recorded and reconciled
Have an active strategy role in the identification of campaign prospects and work closely with Development Coordinator / Prospect Researcher to achieve goals
Track, acknowledge and report on contributions received
Coordinate and plan volunteer committee meetings and produce meeting minutes
Ensure that receipts and acknowledgement letters are executed in response to gifts received
Keep good files of correspondence and other records
Liaison with organization for special events for campaign prospects
Prepare briefings for donor calls, special events, and cultivation opportunities
Track prospects assigned to volunteer and staff solicitors
Ensure that all call reports and contact updates are recorded in Raiser’s Edge
Coordinate with marketing team to manage marketing elements for the campaign including social media and public relations endeavors including speaking engagements, media presentations and mail outs (brochures, newsletters, etc.)
Work Environment: The position will require talking on the telephone and sitting at a desk. Primarily indoors, but some outdoor environments may also be required.
Physical Demands: Extensive periods of sitting/standing, talking on the telephone and working on the computer are required.
Deadline for Submission: Review of applications will begin immediately and continue until filled.
Other Duties: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
How to Apply: If applying for a faculty or staff position, please ensure you have attached a cover letter, resume and three professional references to your online application, and that you have fully completed the online applicant profile information.
Excellent communication skills
Results driven, self-motivated, action-oriented, and highly organized
Ability to maintain confidentiality of all donor/prospect information
Professional demeanor in all contacts with donors and prospects, volunteers, peers, faculty and staff
Two or more years of experience in an office setting
Internal Number: 1105
About Sweet Briar College
Sweet Briar College is a liberal arts college for women of consequence, located in the foothills of Virginia’s Blue Ridge Mountains approximately 12 miles north of Lynchburg and 54 miles south of Charlottesville. Founded in 1901, the College boasts a modern core curriculum focused on women’s leadership in the 21st century and undergraduate programs in the arts, sciences and humanities, as well as a Master of Arts in Teaching. It is one of only two women’s colleges in the United States with an ABET-accredited engineering degree. As an Equal Opportunity Employer, Sweet Briar College is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences and ideas who would increase the diversity of the College.